Responsibilities and Conduct of Members
- Members are responsible for the conduct and actions of their dependents and guests.
- Loud or offensive language is not permitted on club property.
- Members are responsible for repairing club property damaged by the member and/or their guests.
- Advertising in any form is prohibited on the Club premises unless approved by the General Manager. Subscription papers, solicitations, collection boxes, or appeals to members in any manner shall be a strict violation of the rules of the club.
- Members are prohibited from accepting payment for services provided by the Club.
- Members should refrain from instructing staff in any manner. Personal favors and/or services performed by staff for individual members during regular work hours are not permitted.
- No member shall be abusive to or reprimand any employee of the club. In the case of discourtesy or lack of service, complaints should be made to the General Manager.
- Written and signed comments submitted to the General Manager will result in appropriate timely response.
- Pets are not permitted within Club buildings and fenced areas.
- Decoration of club property must have the approval of the General Manager.
- Each member is expected to become familiar with these rules and abide by them. Any member violating these rules and/or activity regulations shall be subject to reprimand; suspension or expulsion as set forth herein.
- Enter and exit on clearly marked driveways. Speed limit not to exceed 15 mph after entry into club property.
- Parking is allowed in designated areas only. (The areas provided for loading and unloading must only be used for this purpose.)
Misconduct of Members
Any member who violates club rules or who conducts himself or herself in an inappropriate manner shall be subject to censure and suspension of privileges.
Staff Reported Incident
Upon observing or being informed of rule violations or inappropriate conduct, the respective Department Head will explain the rule verbally to the individual concerned or address the inappropriate conduct. If the situation is not resolved through this conversation, the Department Head will prepare and file an incident report with the General Manager citing those involved, the date and nature of the infraction. The individual(s) will be notified by the General Manager in writing that such an incident report has been filed and provided an opportunity to file their recollection of the incident in writing. The General Manager will inform the President of the incident who will determine if further action is necessary based upon the incident report(s). If further action is necessary, the matter will be referred to the Membership Committee.
Member Reported Incident
A member may prepare and file an incident report with the General Manager or President citing the names of all individuals involved, describing the incident and noting the date, time and location of the incident. The General Manager or President will notify the named individual(s) in writing that such an incident report has been filed who in turn will have the opportunity to file their recollection of the incident in writing. The President will determine if further action is necessary based upon the incident report(s). If further action is necessary, the matter will be referred to the Membership Committee.
Membership Committee Action
The Membership Committee Chairperson will review the incident report(s), consult with the appropriate Committee Chairperson and together they will recommend appropriate action to the Membership Committee The Membership Committee will meet to consider this recommendation, determine if further investigation is necessary, offer to conduct a hearing (separately) with named individuals and recommend action to the President. (At any meeting/hearing of the Membership Committee, the President/CEO, GM/COO, Asst. GM/CFO and appropriate Committee Chair(s) should be invited to attend as non-voting witnesses). The Club President will take action on behalf of the Club. Such action may include formal written censure by the Club President and/or suspension of privileges.
Suspension of Privileges
May include one or more of the following and may be imposed on an individual member or entire membership:
A) Restriction from using specified Club facilities (golf, tennis, recreation, pool, clubhouse, etc.) for a period of time (month, season, year, etc.).
B) Restriction from using all Club facilities for a period of time (month, season, year, etc.).
C) Restriction from internally and/or externally representing the Club and/or Club members (committee service, interclub participation, etc.)
An individual member may appeal their suspension to the Board of Directors at the next regular meeting or at a special meeting called for that purpose.
Examples of Misconduct
It is not possible to list all the forms of behavior that are considered unacceptable for Club members, but the following are examples of conduct that may result in censure or suspension. This is only a partial list and is by no means to be considered as all-inclusive.
- Immoral, disorderly or indecent conduct including the use of abusive, profane or threatening language.
- Engaging in acts of violence or threats of violence, fighting, horseplay or negligent damage of property.
- Willful disregard for Club rules.
- Possession, distribution, sales, transfer or use of illegal drugs.
- Theft or inappropriate removal or possession of Club property.
- Unauthorized use of Club equipment or property, including accessing facilities or programs without paying appropriate fees.
- Golf playing privileges are available to members of Beech Mountain Club and their guests.
- Members have unlimited advance booking privilege when guaranteeing a minimum of 10 guests subject to the discretion of the Golf Professional.
- Unaccompanied Guests may not access the course prior to Noon in June, July or August.
- Carts are required. Junior players may walk and carry their clubs after 3 P.M. when authorized by the Golf Professional.
- Carts must remain on paved paths on all par 3’s and hole #16. The Starter and Course Rangers will inform golfers of any modifications to the cart rules on a daily basis.
- No more than two (2) persons in a club owned cart. Non-playing children 8 years and over are permitted to ride in carts.
- Members and guests with a valid driver’s license may operate a cart.
- Private carts must be inspected by club staff, pay appropriate trail fees and receive an annual trail identification sticker prior to accessing the trails.
Rules of Etiquette and Conduct on the Golf Course
- Play is governed by USGA rules unless otherwise noted on the scorecard or tournament rules sheet. The Golf Professional, Professional Staff, Course Rangers and Starters are the authority on the course and players are obligated to abide by their decisions.
- Repair ball marks, replace and press down or sand all divots. Rake and fill up holes and footprints in sand traps. Do not walk up the banks of sand traps. Use Sand Buckets on tees when available.
- All players are expected to follow current handicap rules and post scores.
- The use of cell phones on the golf course and practice facility is prohibited. Cell phones should be placed on vibrate or turned off.
- Proper golf attire is required for members and guests using the golf course and/or practice facilities.
- Men must wear shirts with collars. “Mock-turtles” are considered collars. Ladies must wear shirts with either collars or sleeves or both. Men should keep shirts tucked in.
- Slacks, shorts and skirts are permitted. The material should not be denim and the design should be consistent with golf fashion. The length of shorts and skirts should measure no more than six inches above the knee.
- Golf shoes may not utilize metal spikes.
- All groups must have starting times. No groups larger than a foursome will be permitted to play at any one time.
- Starting times for members my be secured up to seven days in advance by phone starting at 7:30 AM or in person starting at 8:00 AM. Unaccompanied guests may secure a starting time two (2) days in advance in person or by calling the Golf Shop.
- Persons without starting times will be started in order when and if a starting time becomes available. At the discretion of the Golf Pro, they may be paired with players having starting times and having space available for additional player(s) to make a foursome prior to 2 P.M.
- With one phone call one member may be able to reserve up to three tee times prior to 11 AM or up to six tee times after 11AM.
- Member charge adjustments or credit card refunds are provided for green fees and cart fees under the following conditions. Players having completed play on less than five holes will receive a full adjustment or refund for both green fees and cart fees. Players having completed five holes but less than 14 will receive a nine-hole adjustment or refund for both green fees and cart fees. Players completing 14 holes or more are not entitled to an adjustment or refund.
- Practice will not be allowed anywhere except on the practice facility or practice green. Practice on the golf course will result in disciplinary action.
- The practice facility is open from 8:00 AM to 5:00 PM May, September and October and 8:00 AM to 6:00 PM June, July and August. The practice facility may close at 4:00 PM on Mondays and Thursdays as needed for maintenance.
- The putting green is available for use during daylight hours.
- Use of practice range balls on the golf course is prohibited and any violation of this rule will result in disciplinary action.
- Practice ball buckets are not to leave the practice facility or putting green.
- All golfers must register with the Golf Shop before playing on the golf course.
- Players will not be permitted to start on the 10th hole at anytime, except by permission of the Golf Professional.
- On tournament days, participants will have priority over non-participants both as to starting times and carts.
- Any person entering a tournament and failing to withdraw before the pairings have been made or having played a qualifying round, will be billed through the club office for tournament entry fee. In case of an emergency, the contestant shall call the Golf Shop and cancel only through the Golf Professional.
- Tennis playing privileges are available to members of Beech Mountain Club and their guests.
- A Member may sponsor an unlimited number of guests after Noon or anytime on Sundays.
Rules of Etiquette and Conduct on the Tennis Courts
- All players must register and pay in the Tennis Shop before beginning play. The pro shop must be informed of all changes in foursomes and singles players before play begins.
- Appropriate tennis clothing, including tennis shoes, must be worn at all times on the tennis courts (no running shoes). No bare tops are permissible. No Cut-off tee shirts or shorts.
- Players are expected to observe tennis etiquette and tennis courtesy at all times.
- No smoking or pets are permitted on the tennis courts.
- The Tennis Professional, Assistant Tennis Professional and Tennis Attendants are authorized and directed to verbally instruct members and guests of non-compliance with a club rule(s).
Court Time and Reservations
- Courts open at 7:30 A.M. and close at 7:00 P.M.
- Singles and doubles reservations are limited to 1½ hours.
- Players should vacate courts promptly when their court time is up, so that the next players can start on time. Outgoing players should accept reminders from oncoming players graciously, so that it will not be necessary for the tennis staff to intervene. Oncoming players should not enter the court until it is their court time.
- Court reservations may be made by club members by filling out a lottery slip at the tennis pro shop. Slips may be submitted two weeks prior to the desired date of play. Slips will be drawn by the staff to determine time of play one week prior to the desired date. Results of the drawing will be posted at the pro shop. Members may call for a court reservation seven days in advance. Guests may call for a court reservation two days in advance.
- The court captain will be charged a fee of $10 if no one shows up for a court reservation and the court goes unused. Morning reservations must be canceled by 3:00 P.M. the prior day. Afternoon reservations must be canceled by 11:00 A.M. of the same day. This rule applies to everyone, including season pass holders. If illness or injury forces the cancellation there will be no penalty charged. When canceling a reservation, you will be given a cancellation number by the staff as proof of cancellation.
- Courts may be reserved by members concurrent with the tennis social period, but are subject to pre-emption if needed to accommodate tennis social participation. Such reservations may be confirmed after 12:00 Noon Friday.
- Scheduled activities (except lessons) will have priority over all other play or activities.
- Juniors (under 16) may practice free for 45 minutes on any vacant court (with or without an adult) but are subject to bumping. Juniors must make reservations and pay if they wish to play prior to Noon. Such reservations are not subject to bumping.
- Swimming Privileges are available to members of Beech Mountain Club and their guests.
- A member desiring more than 25 accompanied guests on any day must receive written approval from the Recreation Director.
Rules of Conduct in the Swimming Area
- The Pool Manager, Assistant Pool Manager and Lifeguards are authorized and directed to verbally instruct members and their guests of non-compliance with a club rule(s) written and posted.
- Parents or other adults are expected to assume full responsibility for any young children brought within the pool area who cannot swim. Any member of the pool staff may require a swimmer to pass a swimming proficiency test. Children under ten (10) must be accompanied by a responsible older person.
- All swimmers must obey an order given by the Pool Manager or Lifeguards.
- All swimmers are required to take a cleansing shower before entering the pool.
- Soft drink bottles, glasses or any type of glass containers or alcoholic beverages are not permitted within the pool area. This may be waived by the Pool Manager or General Manager for special functions.
- Running or boisterous play is not permitted within the pool area.
- The Pool Staff or Club is not responsible for clothing, personal items and/or valuables lost while using the pool. Clothing left out will be put in storage and if not claimed by Labor Day, disposed of.
- Pool rental is subject to availability and reservation policies administered by the Recreation Director.
- Pets are not permitted within the pool enclosure.
- All members and guests are required to sign in upon arrival. This rule includes anyone using the pool for water aerobics or other organized classes/activities.
- Diving is not permitted at any time.
Pavilion, Recreation Activity Room & Alpen Haus Rules
Pavilion, Recreation Activity Room & Alpen Haus Use Privileges
- All members and guests are invited to avail themselves of Club facilities and activities.
- Only members and accompanied guests are permitted to use the Alpen Haus during Ski season.
Pavilion, Recreation Activity Room and Alpen Haus Rules
- Staff members are authorized and directed to verbally instruct members and guests of non-compliance with a club rule(s).
- Food and drinks brought in should be removed at the end of the event.
- Smoking is not permitted.
- Sitting or standing on tables is not permitted.
- Bathing suits must be covered, except at the Pavilion.
- Footwear must be worn at all times.
Policy for Use of the Pavilion, Recreation Activity Room and Alpen Haus
- Club sponsored events and activities have first priority for use of these facilities. After these scheduled functions, rental requests will be honored on a first come/first served basis. Members may make requests through the Recreation Office.
- Only club-sponsored activities may be scheduled on a repetitive basis for any facility.
- For all functions, a staff member will be responsible for coordinating the opening and closing of the facility. This staff member will be responsible for setting up and taking down the tables and chairs and storing them in the proper place. A non-refundable $75 fee will be charged for each rental to offset the cost of staffed opening, closing and cleaning. Event start and end times must be established at time of booking. Events ending after agreed upon ending time will be charged a penalty of $20 for each 15 minutes beyond established ending time. This penalty will be deducted from the security deposit.
- Fee: A $250.00 refundable security deposit will be required when reserving the Pavilion, Recreation Activity Room and Alpen Haus. If there are no damages after the event (allowing for reasonable wear and tear) this security deposit will be returned no later than one week following the event. Any damages in the facility will be deducted from the security deposit. If damages exceed the security deposit, the member will be responsible and billed for these damages by the club.
- Alcoholic beverages are permitted in these facilities either by “brown bagging” or purchased as a part of the catered price through the Club’s food service. State laws for brown bagging require that each container be identified with the name of the owner as it appears on the membership list. Guests must label each container with the name of the member sponsor. State law does not permit underage consumption of alcohol. The member sponsoring the event is responsible for assuring underage drinking is not allowed at their event.
- Cancellation Policy – A reservation is confirmed when all deposit and administrative fees have been paid. The recreation office will return all deposits if notified fourteen (14) or more days prior to the scheduled event provided that the event has not been guaranteed. Thirteen to seven days’ notification of cancellation will result in return of the security deposit less $25.00. Less than seven days’ notice of cancellation will result in return of the security deposit less $50.00. If the recreation office receives another request for the same facility, on the same date and at the same time, the member who first reserved the space will be contacted and further confirmed. This second confirmation will guarantee the event and the security deposit will be forfeited in the event of cancellation.
Recreation Program Rules
Recreation Program Use Privileges
- The Recreation Department programs and facilities are available to members and their guests.
Rules of Procedure While Participating in Club Sponsored Recreation Programs
- The Recreation Department offers a variety of programs during the season, which are available through reservations only.
- All persons wishing to participate in the various recreation programs must make reservations in advance with full payment at the time of reservation. A refund will be made under conditions advertised during the sign-up period. Normal cancellation policy requires 48 hours notice. Day Camp reservations will be refunded only if cancellations are made by 3 PM on Thursday of the previous week.
- All participants traveling in club vehicles must sign a travel release form before participating in the event.
- All participants must follow the direction of the Recreation Leader at all times.
- The Recreation Director has the discretion to allow or not to allow participation in the various programs.
- North Carolina law requires all passengers to wear seatbelts, and our staff is required to enforce this law.
- Reservations for hiking must be canceled at least 8 hours (Business hours) in advance unless otherwise stated in hiking promotions and publications. Cancellation without proper notice will preclude participation in hiking events for two weeks.
- Club vans and bus are available for member rental provided that use does not conflict with planned Club activities. A staff member must be the driver, and the driver will be responsible for cleaning and fueling the van. The vehicle will be provided with a full tank of fuel. The member is responsible for returning the vehicle with a full tank of fuel and for any refueling during the rental. The hourly rental rate is $20.00 with additional charges of .22 cents per mile over 200 miles. Consumption of food and beverages is not permitted in the van. Overnight vehicle usage will incur additional charges such as a per diem and accommodations for the driver.
Fitness Center Rules
Fitness Center Privileges
- The Fitness Center is available for use by members of Beech Mountain Club over the age of 14 and their guests.
- A membership may sponsor a maximum of 4 guests per day.
- No unaccompanied guests between 8 and Noon in June, July and August.
Rules of Etiquette and Conduct for the Fitness Center
- All participants must register and pay at the Information Desk before using the facility. After hour usage will require advanced payment and pin code.
- Appropriate attire must be worn, including shirts and athletic shoes. No cut-offs, thong leotards or inappropriate attire is permitted.
- Users should observe facility etiquette such as: using a towel to wipe down equipment after use, adherence to time limits for cardio equipment, permitting others to work-in during multiple sets, etc.
- All users must receive a fitness center orientation and etiquette training prior to access.
- Juniors 14 through 18 years of age are allowed to use the fitness center when supervised by BMC staff or an adult.
- No smoking is permitted.
- No food or beverages other than water bottles are permitted.
- No pets are permitted.
- Failure to follow these rules will result in disciplinary action according to club policy.
- Appropriate club staff are authorized to monitor compliance with rules and obligated to report infractions to the General Manager.
- Hours of operation are seven days a week/24 hours a day with assigned member access pin code.
- All users must complete a medical questionnaire, and sign a release form.
- Inappropriate use and/or abuse of equipment will result in immediate suspension from the Fitness Center.
Clubhouse Use Privileges
- Use of the Clubhouse is restricted to members and their guests.
- Unaccompanied guests are required to have guest cards due to state alcohol private club license requirements.
Clubhouse Rules and Procedures
- The House Committee and Board of Directors will be responsible for publishing and enforcing the rules of the clubhouse. The Food and Beverage Director or his representative will inform members and their guests of noncompliance with club rules. In addition, the Food and Beverage Director will report all violations of club rules to the General Manager.
- No smoking is allowed in the Clubhouse.
- Dinner reservations for the Dining Room in the Clubhouse are requested in advance. The hours of operation for lunch and dinner will be determined annually and published to the membership. Lunch reservations are encouraged.
- Group activities utilizing Clubhouse meeting rooms on a regular basis will coordinate their schedule with the Food and Beverage Director and/or Member Services Coordinator at the beginning of the summer season. Spontaneous meetings utilizing the Clubhouse must be cleared through the Food and Beverage Director and must register with the Member Services Coordinator.
- Food and beverages not prepared by and/or purchased from the Clubhouse are not permitted in the Clubhouse unless there are no services being provided on that day (such as Monday).
- There is no brown bagging permitted in the Clubhouse.
- Pets are not permitted in the Clubhouse other than those in training or in use by the visually impaired.
- The Food and Beverage Manager must approve decoration of rooms used for private parties.
- Clubhouse dress is Resort Casual Attire. Jeans and golf attire are allowed in the Clubhouse for dinner except for Saturday evening. Women’s dress denim is allowed at all times. Men are encouraged to wear jackets for dining on Saturday evenings. Sports, including tennis attire, is allowed for all lunches and for dinner on Sports Night. The Food and Beverage Director may designate a special seating area for dining on any night except Saturday, for groups in any sports attire. Men are not permitted to wear caps or hats in the Clubhouse. Any questionable dress: tank tops, casual t-shirts, jeans with holes, beach flip flops are not allowed, and will be brought to the attention of the Food and Beverage Director since he has the sole responsibility for enforcing the dress rules.
- The use of cell phones is not permitted within the Clubhouse. Cell phones should be turned off or placed on silent/vibrate mode.